Rules

1. The Association shall be called The Leigh and Westcliff Lawn Tennis Association.

2. OBJECTIVES:

  1. To advance the interests of Lawn Tennis among the smaller Clubs in the Southend District.
  2. To arrange Inter Club Leagues and Knock-out Competitions for clubs, and Tournaments for the members.

Association Rules

The following are the rules of the Association.

3. AFFILIATION:-

The Association shall be open to all Lawn Tennis Clubs in the Southend District.

4. APPLICATION FOR AFFILIATION:

Application for affiliation must be made to the Hon.League Secretary of the Association. To take part in the following season’s league and cup matches, applications must be received by the last Friday in January for the Summer Leagues and the last day in July for the Winter Leagues

5. SUBSCRIPTIONS:-

All league team subscriptions and entrance fees for tournaments shall be fixed at the Annual General Meeting

6. MANAGEMENT:-

The affairs of the Association shall be managed by a Committee consisting of the President, the Chairman, the Hon.General Secretary, the Hon.League Secretary, the Hon.Tournament Secretary, the Hon.Treasurer, the Hon. Junior League Secretary and not more than four ordinary members; all other than the President shall be elected at the Annual General Meeting. Any six will form a quorum. Life members of the Association may be elected at the Annual General Meeting for services to the Association, and whilst resident in the district will be Vice Presidents.

7. ANNUAL GENERAL MEETING:-

  1. The A.G.M. of the Association shall be held between 1st February and 31st March.
  2. The purposes of the Annual General Meeting are :-
    1. To receive the reports of the Officers.
    2. To elect the Committee
    3. To fix subscriptions and fees for the coming year.
    4. To consider any amendments to the Rules proposed by the Committee.
    5. To consider any motions proposed by the Committee of a member club, seconded by the Committee of another club and given in writing to the Hon. General Secretary by the 31st December prior to the Annual General Meeting.
    6. To appoint Auditors.
  3. An Extraordinary General Meeting may be called at any time.
    1. By the Committee
    2. on written notice to the Hon. General Secretary by two member clubs specifying the business to be transacted. The notice shall specify the purpose of the meeting and no other business shall be transacted.
  4. At least 21 days notice must be given of a General Meeting.
  5. Member Clubs may send any number of representatives to meetings but a maximum of two can vote. All voting shall be carried by a simple majority.
  6. More than half the member Clubs must be represented to form a quorum at an Annual General Meeting or an Extraordinary General Meeting.

8. POWERS OF THE COMMITTEE:-

The Committee shall:-

  1. Carry out the objectives of the Association.
  2. Decide all matters relating to the management of the Association,
  3. Deal with applications for affiliation.
  4. Revise the Rules of the Association, Inter-Club Leagues, Junior Leagues and Knock-out Competitions and Tournaments. Such revisions will, however, be subject to confirmation at the next Annual General Meeting.
  5. Co-opt such additional members on to the Committee as may be needed from time to time.
  6. Enforce the rules for the Leagues and Tournaments.
  7. The Committee shall have the power to expel a member club from the Association, subject to that clubs right to appeal, in writing, to an Extraordinary General Meeting of the Association, to be called for that purpose.
8.1 COMMITTEE & MEMBER LIABILITY:-

The L&W’s committee officers, and members, are excluded from any liability to the members or others:

  1. for any loss or damage to the assets of The Association, to include cash, trophies, record books, accounts or any other items.
  2. in respect of any breach of condition, contract or warranty, or any liability for negligence,
    personal injury, or other loss or expense.
  3. The decision of the properly appointed committee or member thereof as to the elimination, disqualification or expulsion of any tennis player from any tournament or competition shall
    be at the discretion of that committee or committee member.

Any tennis player so expelled, eliminated or disqualified shall be entitled to give notice of their intention to appeal against this decision within 24 hours of so being expelled, eliminated or disqualified.

The appeal shall be heard by two members/four members of the committee and reported to the player within 48 hours of the decision.

The decision of the appeal will be final.

No committee or other member of the committee shall be liable for any claim for damages in contract or in tort howsoever arising from any decision of the committee, or committee member, in relation to the elimination, expulsion or disqualification of any tennis player from any tournament or competition.

Summer League Rules

The following are the Summer League Rules.

9. TITLE:-

The leagues shall be called the Leigh and Westcliff Lawn Tennis League, Leigh and Westcliff, Mens Lawn Tennis League, and Leigh and Westcliff Ladies Lawn Tennis League.

10. PLAYERS:-

  1. All players shall be playing members of the club represented. A player is eligible to compete for a club in the Leigh and Westcliff Leagues during the current season* provided that he/she has not played more than twice in the Essex League or Essex Cup during that season* (except as stated in rule 10(b) or 10(c).A player having played in the Leigh & Westcliff Leagues and more than twice in the Essex leagues or Essex Cup matches in the current season* is not eligible to play in the Leigh & Westcliff League the following season
  2. Veteran players ( men aged 45 and over, Ladies aged 40 and over ), who play in the Essex Veterans Leagues or competitions, may represent a club in the Leigh and Westcliff Leagues.
  3. Junior players who play in the Essex Junior competitions or leagues, may represent a club in the Leigh and Westcliff Leagues.
  4. No player shall represent more than one club during a Winter or Summer season in a league .

* SEASON :- ( 1st April until the completion of the Winter Knock-Out Competitions circa March of the following year),

11. REGISTRATION:-

  1. All players appearing for a club must be registered in writing with the League Secretary in the current season for at least four days (96 hours) before playing for that club. Inclusion of a non-registered player will be considered as an incomplete team, and the defaulting pair will lose their match to love.
  2. No new player will be registered for any club during the last two weeks of the summer league and the last four weeks of the winter league.
  3. A player to be eligible to play in the last two league matches, or play-off, of the season must be registered and have played for that club at least once in the first eight games of the season.
  4. A player to be eligible to play in cup competitions must be registered and have played in the leagues for that club; i.e. in the summer leagues for the summer cups and the winter leagues for the winter cups.

Dispensation of c. and d. can be applied for in writing to the League Secretary whose decision shall be final.

12. TEAM:-

Each club team shall consist of three pairs.

In the Leigh and Westcliff League, each club team shall consist of 1 mens, 1 mixed and 1 ladies pair.

In the Leigh and Westcliff Mens League, each club team shall consist of three mens pairs.

In the Leigh and Westcliff Ladies League, each club team shall consist of three ladies pairs.

No player shall play in more than one event in any match.

If a club team is not complete, the defaulting pair shall lose their match to love.

A member of a club having played THREE times for an Inter-Club league team is not eligible for a lower Inter-Club league team of that club in the same league in the same season.

A club member cannot play for more than one Inter-Club league team in the same league during the same week.

13. BALLS:-

Nine new balls shall be provided for each match, of a make duly authorised by the Leigh and Westcliff Lawn Tennis Association.

14. ARRANGEMENT OF MATCHES:-

  1. A match shall be played on the night, and at the time, 7 p.m. or 7-30 p.m. as indicated in the Hon. League Secretary’s fixture list. Clubs with one court shall play a Mixed match in the following order, unless otherwise mutually agreed by the Match Secretaries :-
    • First Pair Ladies
    • Second Pair Mixed
    • Third Pair Mens

    Clubs with one court shall play a Mens/Ladies match in the following order unless otherwise mutually agreed by the Match Secretaries :-

    • First Pair       ) in order
    • Second Pair  ) of
    • Third Pair     ) merit

    Clubs with two courts shall play a Mixed in the following order unless otherwise mutually agreed by the Match Secretaries :-

    • First and Second Pair, Ladies and Mixed
    • Third Pair Mens

    Clubs with two courts shall play a Mens/Ladies match in the following order unless otherwise mutually agreed by the Match secretaries :-

    • First and Second Pair ) in order
    • Third Pair                      ) of merit

    If the pairs are not ready to play in the order arranged within thirty minutes of the set time, the defaulting pair may be scratched and may loose their match to love.

  2. Matches must be completed in the week as per the Hon. League Secretary’s Fixture List issued at the beginning of the season.
  3. No match shall be played on a Saturday or Sunday, unless it is a re-arranged fixture and it is by mutual consent. At all times the Inter-Club Mixed League shall have priority over the Mens and Ladies Leagues.
  4. No pair may commence playing later than 8.30 p.m. unless agreed by both Captains.
  5. If a match cannot be decided on the evening arranged, it shall be started or continued on another evening (of the same week) as mutually agreed. Both teams must turn up on the fixture date unless notified to the contrary by their Captains. If no agreement can be reached, the date will be chosen by the Home team. If either team is unable to field a team or complete team for the re-arranged fixture, the defaulting pair shall lose their match to love. In the event of a match being stopped by bad light, weather or other conditions, the score shall stand, and the match completed at the first opportunity. If the match is still incomplete after the re-arranged date, no further re-arrangement is allowed.

15. MATCHES:-

Each pair shall play two sets against the corresponding opposing pair. In the event of the score reaching 6 – 6, a tie-break shall operate.

16. SCORING:-

  1. SETS AWARDED
    Sets will be awarded to a pair if :-

    1. Both players are registered and available to play
    2. They play and win the sets, or the opposing pair are not available or are not registered.
  2. POINTS
    Points shall be awarded for the matches in the following manner :-

    1. One point for each set won.
    2. In the event of a match not being played, each team will be awarded three points.

17. RESULTS:-

The Match Secretary of the Home Club must send the properly completed result card to the Hon. League Secretary immediately the match is played. It must be received within ten days of the match. Failing this, the points may be awarded to the Away Team.

18. CONSTITUTION OF THE DIVISIONS:-

  1. The league will consist of Divisions of not more than six clubs ( or such larger number as may be decided by the Committee in special circumstances ), who will play Home and Away fixtures against each other. New applicants shall join the lowest Division unless elected to a higher Division at the Annual General Meeting.
  2. The team to score the most league points in the first division shall be declared the Champions. The team or teams to score most points in the other Divisions shall be promoted to a higher Division for the following season, and the team to score the fewest number of points in all but the lowest Division shall be relegated to the next lower Division for the following season, unless exempted under rule 18c. When one or more teams have the same number of points as another in the same Division, the difference of games won to games lost shall decide the priority of the teams in the League Tables. If in spite of taking the game difference of teams a tie results, for top and bottom of a Division, the Championship or Relegation shall be decided by a match between the tying teams at a venue to be decided with the toss of a coin by the Hon. League Secretary, or his/her representative. The format of this match shall be the best of three tie-break sets for each pair; the team winning two matches shall be declared the winner.
  3. A club may not have more than one team in any Division except the lowest. If a team finishes top of a Division, but already has a team in the Division above, promotion will pass to the team finishing second in that Division, unless they also have a team in the Division above, in which case no team will be promoted and therefore no team relegated from the Division above. A team finishing bottom of a Division and already possessing a team in the Division below shall be relegated with consequent relegation of its lower team or teams, in addition to the bottom team in that Division already being relegated.
  4. In the event of a Club being allowed two teams in one Division, which shall be the lowest Division, then the first fixture of their league shall be the match against each other. This shall re-occur at the start of the second half of the league fixture table.

19. PENALTIES:-

The Committee reserves the right to exact penalties for non-compliance with these rules.

20. DISPUTES:-

  1. A report for any dispute concerning a match which cannot be mutually resolved by the Clubs concerned shall be forwarded in writing to the Hon.League Secretary within 48 hours by the Secretaries of the clubs concerned.
  2. Such a dispute shall be decided by the Hon.League Secretary and any two representatives of disinterested clubs. These two representatives are to be appointed at the discretion of the Hon. League Secretary. The decision of this Sub-Committee, communicated in writing to the opposing clubs, is final.

Inter-Club Knockout Competition Rules

21. DRAWS:-

The Cup Chairman/Committee shall publish the Cup Fixture list which will give the time, date and venue for all Cup games.

SUMMER CUPS

22. ENTRIES:-

(a) The Committee shall appoint the time and place of the draw and shall decide on the dates by which the ties should be played. These matches shall be played during the period between the end of the summer leagues and the start of the winter leagues.

WINTER CUPS

(b) There shall be two competitions for Ladies Doubles Teams, two competitions for Mixed Doubles Teams and two competitions for Mens Doubles Teams. There will be an ‘A’ and ‘B’ league in each of the Ladies, Mixed & Gentlemens events. Each league will be made up of eight teams, one club may have more than one team in either the ‘A’ or ‘B’ leagues, but a player can only play for one team in the respective three categories.

The ‘A’ Divisions will be made up of the first division league teams that enter the Cup competitions and the best finishing team, or teams, from the second division as shown in the final Winter League standing from the previous year.

The ‘B’ divisions will be made up of Clubs/Teams not in the ‘A’ League.

23. PLAYERS:-

  1. As for Rule 10(a)
  2. As for Rule 10(b)
  3. As for Rule 10(c)
  4. A player must not represent his/her club in the Inter-Club Summer Mixed Knock-Out Competition if he/she has represented another club during the summer in the Leigh and Westcliff Lawn Tennis League.A player may not represent his Club in the Inter-Club Summer Mens Knock-Out Competition if he has represented another Club during the Summer in the Leigh and Westcliff Mens Lawn Tennis League.

    A player may not represent her Club in the Inter-Club Summer Ladies Knock-Out Competition if she has represented another Club during the Summer in the Leigh and Westcliff Ladies Lawn Tennis League.

  5. A player may not represent his/her Club in the Inter-Club Winter Mixed Knock-out Competition if he/she has represented another Club during the Winter in the Leigh and Westcliff Lawn Tennis Mixed League.A player may not represent his Club in the Inter-Club Winter Mens Knock-Out Competition if he has represented another Club during the Winter in the Leigh and Westcliff Mens Lawn Tennis League.

    A player may not represent her Club in the Inter-Club Winter Ladies Knock-Out Competition if she has represented another Club during the Winter in the Leigh and Westcliff Ladies Lawn Tennis League.

24. REGISTRATION:-

As for Rule 11

25. TEAM:-

Each club team shall consist of two Ladies Doubles or two Mixed Doubles or two Mens Doubles pairs. If a Club team is not complete the defaulting pair shall be considered to lose their match to love.

26. BALLS:-

Six new balls shall be provided for each match of a make duly authorised by The Leigh and Westcliff Lawn Tennis Association.

27. ARRANGEMENTS OF MATCHES:-

  1. Matches to be played in accordance with the date and time stated on the Cup Chairman’s Fixture List.
  2. No pair shall commence later than 8.30 p.m. unless agreed by both Captains.

28. MATCHES:-

Each pair shall play the best of three tie breaker sets against one of the opposing pairs.

29. SCORING:-

The team winning the most sets will be the winner. Where the number of sets are equally divided, the Captains will select one player from each pair who will play one deciding tie breaker set.

30. RESULTS:-

  1. The Match Secretary of the winning Club must telephone or e-mail the result to the Cup Chairman within 48 hours of the match taking place, or forfeit their next home advantage. The Match Secretary of the Home Club must send the completed result card to the Hon.League Secretary within ten days of the match.
  2. FINALSAny team which is unavailable for the final must concede at match point in the semi-final. If they fail to do so the Committee reserve the right to reinstate the losing semi-finalist.

31. PENALTIES:-

As for Rule 19.

32. DISPUTES:-

As per Rule 20

33. GROUND:-

The final shall be played at a time and venue to be decided by the Cup Chairman’s fixture List. Balls to be provided by the Association.

Tournament Rules

The following are the Tournament Rules.

34. ELIGIBILITY:-

Tournaments shall be open to all Members of Clubs belonging to the Association as for Rule 10.

35. MANAGEMENT:-

  1. Tournaments shall be organised by a Sub-Committee consisting of the Hon. Tournament Secretary and other members appointed by the Committee. The Sub-Committee may at their discretion abandon any tournament for which less than 8 singles or 16 doubles players have entered.
  2. The Committee reserve the right to accept or reject any entry into the tournament.

36. ENTRANCE FEES:-

To be fixed at the Annual General Meeting, and submitted with the application form.

37. CLOSING DATE:-

All entry forms must be in the hands of the Hon.Tournament Secretary by the date agreed by the Committee together with the appropriate fees.

38. DRAW:-

The draw shall be arranged by the Sub-Committee as soon after the closing date as possible. They shall then decide the date by which each round shall be completed. No extension beyond these dates shall be allowed and both competitors in the match concerned shall be eliminated.

39. ARRANGEMENT OF MATCHES:-

  1. The Hon. Tournament Secretary shall notify all competitors of their opponent(s) in each round, stating the Home player(s) and the date by which the round shall be played. Home players shall be required to contact their opponent(s) within three days of the date of notification, failing which the opponent(s) shall constitute themselves the Home players and arrange the match themselves within a further three days. If after six days the match has still not been arranged, and neither has withdrawn, appeal can be lodged with the Hon. Tournament Secretary within the next forty eight hours. Home players shall provide a court and at least three new balls of current year manufacture, as approved and specified by the Leigh & Westcliff L.T.A.
  2. No match may commence before 9 am or after 8.30 p.m. unless mutually agreed.

40. MATCHES:-

All matches shall consist of the best of three sets. Tie-Breaks shall operate at 6 – 6 in all sets. In the event of a match being stopped by bad light, weather or other conditions, the score shall stand, and the match completed at the first opportunity. If a player or doubles pair do not arrive within 30 minutes of the agreed starting time, the match is forfeited by default.

Any player or players who are unavailable for the Final must concede at match point in the Semi-Final. Any unavailable finalist(s) shall be replaced by the losing Semi-Finalist(s).

41. RESULTS:-

Winners of each round shall notify the Hon.Tournament Secretary of the result within 48 hours of the match being played.

42. FINALS :-

The Finals for the Summer Tournaments shall be held on the third Sunday in September at a venue to be decided by the Committee.

The Finals for the Winter Tournaments shall be held during March/April at a venue to be decided by the Committee.

A Sub-Committee shall be responsible for the arrangements for the finals.

In the event of a match reaching one set all, a championship tie-break will operate to decide a winner. This shall apply to all events on Summer & Winter finals days.

43. PENALTIES:-

Any competitors failing to conform with these Rules shall be disqualified. The Sub-Committee’s decisions shall be final.

44. DISPUTES:-

  1. A report of any dispute concerning a match which cannot be mutually resolved by the players concerned shall be forwarded in writing to the Hon.Tournament Secretary within 48 hours.
  2. (Such a dispute shall be decided by the Hon. Tournament Secretary and any two representatives of disinterested clubs. These two representatives are to be appointed at the discretion of the Hon.Tournament Secretary. The decision of this Sub-Committee communicated in writing is final.

Winter League Rules

The following are the Winter League Rules.

45. TITLE:-

The three Winter Leagues shall be called the Leigh and Westcliff Lawn Tennis Mixed/Ladies/Mens Winter League, as appropriate.

46. PLAYERS:-

As for Rule 10.

47. REGISTRATION :-

As for Rule 11.

48. TEAM:-

Each club shall consist of two Mixed Pairs or two Mens Pairs or two Ladies Pairs as appropriate for each league.
No player shall play more than one event in any one match.
If a club team is not complete, the defaulting pair shall be considered to lose their match to love.
A member of a Club having played THREE times for an Inter-Club League team is not eligible for a lower Inter-Club League team of that club in the same League, in the same season.
A Club member cannot play for more than one Inter-Club League team in the same league during the playing period, as indicated on the Hon. League Secretary’s Fixture List.

49. BALLS:-

Six new balls shall be provided for each match, of a make duly authorised by the Leigh and Westcliff Lawn Tennis Association.

50. ARRANGEMENTS OF MATCHES:-

  1. A match shall be played at the time indicated on the Hon. League Secretary’s Fixture List during the first week of the available playing period. Clubs with one court shall play a Mixed/Mens/Ladies match in the following order, unless otherwise mutually agreed by the Match Secretaries. :-
    • First Pair
    • Second Pair

    If the pairs are not ready to play in the order arranged within thirty minutes of the set time, the event of the defaulting pair may be scratched, and the opponents awarded the sets.

  2. Matches must be completed in the time period indicated on the Hon. League Secretary’s Fixture List before the commencing date of the next playing period.
  3. If a match cannot be completed at the first arranged time, it shall be continued at another mutually agreed time within the permitted playing period. Any number of re-arrangements are allowed within the permitted playing period.
    Both teams must turn up unless notified to the contrary by their captains. If no agreement can be reached, the date will be chosen by the Home team. If either team is unable to field a team or complete team for the re-arranged fixture, the defaulting pair will lose their match to love. In the event of a match being stopped by bad light, weather or other conditions, the score shall stand, and the match completed at the first opportunity. If the match is still incomplete after the re-arranged date(s), no further re-arrangement outside the permitted playing period is allowed.

51. MATCHES:-

Each pair shall play the best of three sets against the corresponding opposing pair. In the event of the score reaching 6 – 6 a Tie-Break shall operate.

52. SCORING:-

  1. SETS AWARDED

    As for Rule 16a.

  2. POINTS

    Points shall be awarded for the matches as follows :-

    1. One point for each set won
    2. One bonus point for each completed rubber won by two sets to love.
    3. In the event of a match not being played each team will be awarded three points.

53. RESULTS:-

The Match Secretary of the Home Club must send the properly completed result card to the Hon. League Secretary immediately the match is played and must be received within ten days of the match. Failing this, the points may be awarded to the away Team.

54. CONSTITUTION OF THE DIVISIONS

  1. The League will consist of Divisions of not more than six clubs ( or such larger number as may be decided by the Committee in special circumstances ) , who will play home and away fixtures against each other. New applicants shall join the lowest Division unless elected to a higher Division at the Annual General Meeting.
  2. The team to score the most League points in the First Division shall be declared the Champions. The team or teams to score most points in the other Divisions shall be promoted to a higher Division for the following season, and the team to score the fewest number of points in all but the lowest Division shall be relegated to the next lower Division for the following season, unless exempted under Rule 18c. When one or more teams have the same number of points in the same Division, the difference of sets won to sets lost shall decide the priority of the teams in the League Tables. If in spite of taking the set difference of teams, a tie results, for top or bottom of the Division, the Championship or Relegation shall be decided by a match between the tying teams, at a venue to be decided with the toss of a coin by the Hon.League Secretary or his representative. The format of that match shall be the best of three Tie-Break sets for each pair. The team winning the most sets will be the winner. Where the number of sets are equally divided, the Captains will select one player from each pair who will play a deciding tie breaker set.
  3. As for Rule 18(c)
  4. In the event of a Club being allowed two teams in one Division, which shall be the lowest Division, then where possible the first fixture of their league shall be a match against each other. This shall re-occur at the start of the second half of the league fixture table.

55. PENALTIES:-

The Committee reserves the right to exact penalties for non-compliance with these regulations.

56. DISPUTES:-

  1. A report of any dispute concerning a match which cannot be mutually resolved by the clubs concerned shall be forwarded in writing to the Hon. League Secretary within 48 hours by the Match Secretaries of the clubs concerned.
  2. Such a dispute shall be decided by the Hon. League Secretary and two representatives of disinterested Clubs, these two representatives to be appointed at the discretion of the Hon. League Secretary. The decision of this Sub-Committee communicated in writing to the opposing Clubs is final.